Organizational Regulations for Faculty Evaluation Committee of College of Electrical and Communication, Yuan Ze University

Organizational Regulations for Faculty Evaluation Committee of 

College of Electrical and Communication, Yuan Ze University

Amended by the 3rd College Affairs Meeting, Academic Year 2024, on March 20, 2025
Approved by the 7th Faculty Evaluation Committee of School, Academic Year 2024, on May 14, 2025

Article 1:   The College establishes a Faculty Evaluation Committee (hereinafter referred to as the Committee) in accordance with the University’s Faculty Evaluation Committee Organizational Guidelines.


Article 2:   The duties of the Committee shall be as follows:

  1. Review matters concerning faculty appointment, term of employment, suspension, dismissal, and non-renewal.
  2. Review faculty promotion, sabbatical leave for professors, and extension of service.
  3. Review faculty academic research and publications.
  4. Deliberate on violations of obligations stipulated by the Teachers’ Act.
  5. Determine reasons for faculty dismissal.
  6. Other matters subject to review or deliberation as required by laws or regulations.


Article 3:   The Committee shall comprise 9 to 15 faculty representatives. The heads of departments (or equivalent units) within the College are ex-officio members. Each department shall elect 2 to 3 professors or associate professors (including program or class directors) as members. The term of office for members is one academic year, and members may be re-elected. Members on secondment, research leave, retirement, or on long-term leave (e.g., sick or personal leave with or without pay) shall not serve as members. Members must attend meetings in person and may not appoint proxies.

All members and attendees must adhere to the University’s Confidentiality Guidelines for Faculty and Staff and bear legal responsibility for any breach.

Members who are the subjects of deliberation or have conflicts of interest (e.g., spouse, relatives within the third degree of kinship or similar) must recuse themselves. If not, the Chair may request their recusal upon resolution. If the member refuses, or shows apparent bias, the party involved may request their recusal by stating reasons. Recused members must fully abstain from deliberation and are not counted in quorum.

If such circumstances occur mid-term and the number of members falls below five, new members shall be appointed.


Article 4:   The Dean shall serve as the convener and preside over meetings. If the Dean is unable to attend, a Chair shall be elected from among the professor-level members.


Article 5:   The Committee shall convene at least once per semester. Additional meetings may be convened by the Chair when necessary. When reviewing proposals such as new (or continued) appointments, promotions, or extensions of service, the principle of no lower-rank review of higher-rank proposals must be observed. If there are fewer than five professors, a list of twice the number of required members shall be submitted to the University Faculty Evaluation Committee for selection.


Article 6:   Review procedures for full-time faculty appointments and promotions:

  1. New full-time faculty appointments shall be recommended by the Department Faculty Evaluation Committee, with relevant academic materials and external review opinions. Upon approval by the Committee, the case shall be forwarded to the University Faculty Evaluation Committee.
  2. The review procedure for promotions shall follow the College’s Regulations for Faculty Promotion Review.


Article 7:   Review procedures for dismissal, non-renewal, or suspension:

If full-time faculty members meet the conditions outlined in Article 14 of the University’s Faculty Appointment and Service Regulations during their employment, the Department Faculty Evaluation Committee may propose a resolution for dismissal, non-renewal, or suspension, which must be approved by the Committee before being submitted to the University Faculty Evaluation Committee. Review procedures and ratios shall follow the Teachers’ Act. For part-time faculty, if Article 14 of the Part-Time Faculty Appointment Guidelines applies, the contract may be suspended or terminated in writing.


Article 8:   The Committee shall deliberate by anonymous vote or consensus. During deliberations, the basis and reasoning for decisions must be thoroughly discussed. Decisions shall be documented and preserved in written or electronic form.

Quorum and voting ratios:

  1. Cases of dismissal, non-renewal, or suspension shall follow the Teachers’ Act.
  2. Other cases require at least two-thirds of members present and two-thirds of attending members in favor for approval.

Article 9:   If facts clearly indicate that the Department Faculty Evaluation Committee’s resolution on dismissal, non-renewal, or suspension is inconsistent with the law, the Committee may directly deliberate and revise it.

If a faculty member files a grievance and the designated committee or other grievance authority determines the departmental committee has acted unlawfully and still does not act, the Committee may resume the review from the appropriate stage.


Article 10:   To protect faculty rights, any faculty member who considers a resolution by the Committee illegal or inappropriate may submit specific supporting materials and file a grievance to the University Faculty Grievance Review Committee.


Article 11:   These Regulations shall take effect upon approval by the College Affairs Council and ratification by the University Faculty Evaluation Committee. Amendments shall follow the same procedure.


^